Properties (Maintain Web Site)

PROPERTIES

This screen displays information about the published content displayed in the Filename field. Some of the information on this screen may be revised by authorized users. Because these are properties for published content, all fields containing publishing and versioning-related information are read-only.

Note: When displaying properties for documents that have not ever been published by WSD (i.e. the first time after installing WSD), WSD will create a version history entry numbered 1.0 when you click on UPDATE PROPERTIES.

Warning: Properties you change (i.e. Header, Footer, etc.) will not be applied to the published content. It will only be used to update the WSD meta database! WSD will use these properties the next time a request to update this content is submitted.

INFORMATION ON THIS SCREEN:

Filename The path and filename of the published document selected on the Maintain Web Site screen.

Title The title of the document. This field is referenced by the <$title> template variable. See Template Language for more information.

Description A description of the document; up to 255 characters. This field is referenced by the <$description> template variable.See Template Language for more information.

Keywords A set of search keywords used in a search index that point to the document. This field is not used by WSD. This field is referenced by the <$keywords> template variable to create meta-tags in document headers. See Template Language for more information.

Author
The Last Name, First Name and User ID of the Author. The default for this field is set on the System Policy screen. If you are an authorized user, you may change this field.

When template variables are used, this field may be used to record a "by line" when the originating author has to review the completed composition. For e-mail requests from a non-WSD authorized user, this name can be assigned to any authorized WSD user. Different components of this field are referenced by the following Template variables:

<$author> or <$authorlogin> - Author's WSD Username for login
<$authorname> - Author's First and Last Name
<$authorfirstname> - Author's First (given) Name
<$authorlastname> - Author's Last Name (surname)
<$authoremail> - Author's Display E-mail Address
<$authorurl> - Author's URL. Must have been entered on Edit User Info screen.

See Template Language for more information.

Maintainer The Last Name, First Name and User Name of the WSD-authorized user allowed to disapprove documents in workflow stages to which the user does not normally have access. When template variables are used, this field is an alternative method of recording a "by line" naming the maintainer instead of the author of the prose, when your site uses "Author" to refer to individuals creating presentation content. Maintainer-related information can be referenced using the following template variables:

<$maintainer> or <$maintainerlogin> - Maintainer's WSD Username for login.
<$maintainername> - Maintainer's First and Last Name.
<$maintainerfirstname> - Maintainer's First (given) Name
<$maintainerlastname> - Maintainer's Last Name (surname)
<$maintaineremail> - Maintainer's Display E-mail Address.
<$maintainerurl> - Maintainer's URL. Must have been entered on Edit User Info screen.
See Template Language for more information.

Version File The name of the file where the document's version history is maintained. If "N/A" displays, this document was not published by WSD. Click "Update Properties." WSD will create a version history record as if the document had been published by WSD. This makes the candidate document eligible for Document Indexing.

Revision The revision number of the published document.

Index Position The document's position in the directory index list. This field is present only when the "Maintain Directory Index Files" System Policy is turned on. Choices in the drop-down box are: None, First, Last, and Other. For Other, a position number must be entered in the data entry box to the right of the drop-down box.

Creation Date The date the document was published for the first time.

Publication Date The date the document was last published.

Expiration Date
This property is used to determine if/when WSD's "Cleanup Database" module will automatically generate and submit a request to Delete or Modify request for this content. This property contains a set of radio buttons labelled:

Never -- No automated requests will be generated
Delete -- A Delete Request will be generated on the specified date
Modify -- A Modify Request will be generated on the Specified date

The second element of this property specifies the date on which the automated request will be genrated when the radio button selected is either Delete or Modify.

Document # The sequential number assigned to the document when it was first published by WSD.

Header If a Header Template was used in creating the content, this drop-down box displays the header template name.If you have permission you may select a Header template for the content from this drop-down box of available header templates . The template will not be applied to the published content. It will only be used to update the WSD meta database! WSD will use these properties the next time a request to update this content is submitted.
Warning: If a Page Layout Template will be used to create this content, make sure the values associated with the Header that you select do not adversely affect the format of the Page Layout Template. Use the View Request function to determine if the header you choose is compatible with the Page Layout Template you are using.

Footer If a Footer Template was used in creating the content, this drop-down box displays the footer template name. If you have permission you may select a Footer template for the content from this drop-down box of available footer templates. The template will not be applied to the published content. It will only be used to update the WSD meta database! WSD will use these properties the next time a request to update this content is submitted.
Warning: If a Page Layout Template will be used to create this content, make sure the values associated with the Footer that you select do not adversely affect the format of the Page Layout Template. Use the View Request function to determine if the header you choose is compatible with the Page Layout Template you are using.

Page Layout Template
If the published page was created using a page layout template, the name of that template is displayed on a drop-down list of available templates. If permitted, you may change the Page Layout Template selection. The template will not be applied to the published content. It will only be used to update the WSD meta database! WSD will use these properties the next time a request to update this content is submitted.

When you change this value, data previously entered may be lost during the next update, if the newly selected template does not support the information available in the previously selected template.

If an Edit Layout template is assigned to a Page Layout template, the online editor will automatically apply the Edit Layout template during online editing sessions.

File Size The file size of the document in bytes; calculated by the system each time it is displayed.

Options
Document contains template commands - When checked, Indicates the content contains template commands. Select this option if you insert one or more template variables in the body of any document that does not use a page layout template . See Template Language .

Skip Orphan Document Check - When checked, this content will be ignored by the automated "Orphan Check" process in the "Cleanup Database" module when "Auto Submit Delete for Orphaned Doc" has been set to "Yes" on the System Policy screen.

Edit Layout Template
If a Page Layout Template was used to create this content and an Edit Layout template was selected (SetProperty editlayout="<template name>"), this field displays the name of either that Edit Layout Template or the Edit Layout template assigned when the document was published.

You may override the assigned Edit Layout Template by typing in the name of a replacement template in this field. The template will not be applied to the published content. It will only be used to update the WSD meta database! WSD will use these properties the next time a request to update this content is submitted.

FUNCTIONS:

UPDATE PROPERTIES Select this function to save the changes made on this screen, and return to the Maintain Web Site screen.

VERSION HISTORY Select this function to display the Version History screen for the content.

LINKS Select this function to display a list of all documents containing links that point TO this content and a list of all links contained in this document that point at other content.

RETURN Select this function to return to the Maintain Web Site screen without saving any changes made on this screen.

Copyright 2000-2005 CyberTeams, Inc., http://www.cyberteams.com All rights reserved.
CyberTeams and WebSite Director are registered trademarks of CyberTeams, Inc. All other marks are the property of their respective owners.

Filename	The path and filename of the published document selected on the Maintain Web Site screen.
Title	The title of the document. This field is referenced by the <$title> template variable. See Template Language for more information.
Description	A description of the document; up to 255 characters. This field is referenced by the <$description> template variable.See Template Language for more information.
Keywords	A set of search keywords used in a search index that point to the document. This field is not used by WSD. This field is referenced by the <$keywords> template variable to create meta-tags in document headers. See Template Language for more information.
Author	The Last Name, First Name and User ID of the Author. The default for this field is set on the System Policy screen. If you are an authorized user, you may change this field. When template variables are used, this field may be used to record a "by line" when the originating author has to review the completed composition. For e-mail requests from a non-WSD authorized user, this name can be assigned to any authorized WSD user. Different components of this field are referenced by the following Template variables: <$author> or <$authorlogin> - Author's WSD Username for login <$authorname> - Author's First and Last Name <$authorfirstname> - Author's First (given) Name <$authorlastname> - Author's Last Name (surname) <$authoremail> - Author's Display E-mail Address <$authorurl> - Author's URL. Must have been entered on Edit User Info screen. See Template Language for more information.
Maintainer	The Last Name, First Name and User Name of the WSD-authorized user allowed to disapprove documents in workflow stages to which the user does not normally have access. When template variables are used, this field is an alternative method of recording a "by line" naming the maintainer instead of the author of the prose, when your site uses "Author" to refer to individuals creating presentation content. Maintainer-related information can be referenced using the following template variables: <$maintainer> or <$maintainerlogin> - Maintainer's WSD Username for login. <$maintainername> - Maintainer's First and Last Name. <$maintainerfirstname> - Maintainer's First (given) Name <$maintainerlastname> - Maintainer's Last Name (surname) <$maintaineremail> - Maintainer's Display E-mail Address. <$maintainerurl> - Maintainer's URL. Must have been entered on Edit User Info screen. See Template Language for more information.
Version File	The name of the file where the document's version history is maintained. If "N/A" displays, this document was not published by WSD. Click "Update Properties." WSD will create a version history record as if the document had been published by WSD. This makes the candidate document eligible for Document Indexing.
Revision	The revision number of the published document.
Index Position	The document's position in the directory index list. This field is present only when the "Maintain Directory Index Files" System Policy is turned on. Choices in the drop-down box are: None, First, Last, and Other. For Other, a position number must be entered in the data entry box to the right of the drop-down box.
Creation Date	The date the document was published for the first time.
Publication Date	The date the document was last published.
Expiration Date	This property is used to determine if/when WSD's "Cleanup Database" module will automatically generate and submit a request to Delete or Modify request for this content. This property contains a set of radio buttons labelled: Never -- No automated requests will be generated Delete -- A Delete Request will be generated on the specified date Modify -- A Modify Request will be generated on the Specified date The second element of this property specifies the date on which the automated request will be genrated when the radio button selected is either Delete or Modify.
Document #	The sequential number assigned to the document when it was first published by WSD.
Header	If a Header Template was used in creating the content, this drop-down box displays the header template name.If you have permission you may select a Header template for the content from this drop-down box of available header templates . The template will not be applied to the published content. It will only be used to update the WSD meta database! WSD will use these properties the next time a request to update this content is submitted. Warning: If a Page Layout Template will be used to create this content, make sure the values associated with the Header that you select do not adversely affect the format of the Page Layout Template. Use the View Request function to determine if the header you choose is compatible with the Page Layout Template you are using.
Footer	If a Footer Template was used in creating the content, this drop-down box displays the footer template name. If you have permission you may select a Footer template for the content from this drop-down box of available footer templates. The template will not be applied to the published content. It will only be used to update the WSD meta database! WSD will use these properties the next time a request to update this content is submitted. Warning: If a Page Layout Template will be used to create this content, make sure the values associated with the Footer that you select do not adversely affect the format of the Page Layout Template. Use the View Request function to determine if the header you choose is compatible with the Page Layout Template you are using.
Page Layout Template	If the published page was created using a page layout template, the name of that template is displayed on a drop-down list of available templates. If permitted, you may change the Page Layout Template selection. The template will not be applied to the published content. It will only be used to update the WSD meta database! WSD will use these properties the next time a request to update this content is submitted. When you change this value, data previously entered may be lost during the next update, if the newly selected template does not support the information available in the previously selected template. If an Edit Layout template is assigned to a Page Layout template, the online editor will automatically apply the Edit Layout template during online editing sessions.
File Size	The file size of the document in bytes; calculated by the system each time it is displayed.
Options	Document contains template commands - When checked, Indicates the content contains template commands. Select this option if you insert one or more template variables in the body of any document that does not use a page layout template . See Template Language . Skip Orphan Document Check - When checked, this content will be ignored by the automated "Orphan Check" process in the "Cleanup Database" module when "Auto Submit Delete for Orphaned Doc" has been set to "Yes" on the System Policy screen.
Edit Layout Template	If a Page Layout Template was used to create this content and an Edit Layout template was selected (SetProperty editlayout="<template name>"), this field displays the name of either that Edit Layout Template or the Edit Layout template assigned when the document was published. You may override the assigned Edit Layout Template by typing in the name of a replacement template in this field. The template will not be applied to the published content. It will only be used to update the WSD meta database! WSD will use these properties the next time a request to update this content is submitted.

UPDATE PROPERTIES	Select this function to save the changes made on this screen, and return to the Maintain Web Site screen.
VERSION HISTORY	Select this function to display the Version History screen for the content.
LINKS	Select this function to display a list of all documents containing links that point TO this content and a list of all links contained in this document that point at other content.
RETURN	Select this function to return to the Maintain Web Site screen without saving any changes made on this screen.