DIRECTORY MAINTENANCE

This tutorial provides the following instructions for maintaining a WSD directory:

  • Introduction
    • Default Directory Properties
  • Create a Directory
    • Using the Explorer Masthead
    • Using the Browser Masthead
  • Access/Update a Directory's Properties
    • Using the Explorer Masthead
    • Using the Browser Masthead
    • Directory Permissions & Notifications
  • Rebuild a Directory's Index

INTRODUCTION

WebSite Director (WSD) allows users with System Administration permission to create and maintain all directories under the WSD parent directory (Document Root). During installation, WSD creates a "/wsd-support" directory directly under the Document Root directory (this name may be changed by the installer during the installation process). The support directory contains image files, help pages used in WSD screens, and tutorials, and should not contain any files other than WSD support files. We recommend making /wsd-support a Private Directory to prevent unauthorized access to the WSD support files by unauthorized users.

Default Directory Properties

The Create Directory and Directory Properties screens allow authorized users to add and update the following default directory properties:

Current Directory This field displays the name of the directory you selected on Maintain Web Site. This will become the parent directory for the directory you are creating.
New Directory Name Type the name of the new Directory.
Section Label Type the label to be used by the <$dirsection> template variable. See Template Variables..
Description Type a description of the type of content that will be stored in this directory. This description can be up to 255 characters in length, and will be used by the <$dirdesc> template variable. See Template Variables.
Default Approval Class (WSD Pro only) If you do not want to use the system default "Approval Class" (see System Configuration) for requests associated with content in this directory, you may select a specific Approval Class that will be assigned to the new directory. "None" uses the system default, and is the default selection. For more information about approval classes, see Maintain Approval Classes. 
Edit Online Images Directory

Images located in the directory or directories listed here will be made available for selection using the WYSIWYG editor to insert an image when working with requests associated with content in this directory. You must use a comma "," as a separator when typing in the names of multiple image directories.

If you leave this field blank, WSD will use the Default Edit Online Image Directory specified on the System Configuration screen.

Images Upload Directory The directory path entered here (only one allowed) is used for creating lists of images uploaded from your local computer during online WYSIWYG editor sessions. WSD looks first in Directory Properties to see if an Image Upload Directory has been designated. If none found there or in the System Configuration when you attempt to upload an image, an error message displays.
Directory Index Template This field will display if you turned on Directory Indexing for your installation of WSD (see System Policies). If you will be indexing the new directory, select the template to be used to format the index from the drop-down list of available templates. For more information, see the Directory Indexing Tutorial.
Flags

Select the applicable check boxes for this new directory:

  • Private Directory - Directories marked as "Private" (including all documents within these directories) can only be viewed from the Maintain Web Site screen. Private Directories are not visible in any other part of the WSD system. No requests can be submitted into a Private directory via WSD.
  • Maintain Index for this Directory - This selection will only be displayed if Directory Indexing has been turned on for your site via the System Policies screen.
  • Subdirectories inherit properties - This selection will cause subdirectories of this directory to inherit the properties of this directory.
  • Do not inherit parent properties - When selected, this directory will not inherit the properties of the parent directory if the "Subdirectories inherit properties" is set for the Parent Directory.
  • Page Layout Template required - When selected, content added to this directory must use a Page Layout Template. This requirements may be overridden for individual users on their User Permissions screen, or for all new users on the Default User Permissions screen
  • Skip Orphan Document Check - When selected, WSD will not generate "Delete Requests" for orphaned documents published in this directory during the automated "Orphan Check" process in the "Cleanup Database" module when the "Auto Submit Delete for Orphaned Doc" option has been set to "Yes" on the System Policies screen.

    • CREATE A DIRECTORY

    Using the Explorer Masthead

    1. Log on to WSD (the Application Desktop screen displays).
    2. Locate and click System Administration to display the list of function.
    3. Locate and click Maintain Web Site to display the Maintain Web Site screen.
    4. Select the parent directory for you new directory you want to create.
      • You may type the full path name of parent directory in the Address data entry field, and click , or
      • You may highlight the directory name in the Folder Navigation (left) column to display the directory name in the Address data entry field.
    5. After you have selected the parent directory,
      • click the Create Directory icon on the Function bar, or
      • select "Create Directory" from the File drop-down list on the Menu bar..
    6. When the Create Directory screen displays, complete the applicable properties for your new directory, and click Create. WSD will create the new directory and display a confirmation screen.
    7. Click OK to return to the Maintain Web Site screen.

    Using the Browser Masthead
    1. Log on to WSD (the Application Desktop screen displays).
    2. Locate and click SYSTEM ADMIN located in the selection list to display the System Administration page.
    3. Locate and click Maintain Web Site to display the Maintain Web Site screen.
    4. Type the path/directory name of the Parent Directory for the directory you are creating into the "Current Directory" data entry field. You may also locate and highlight the directory name in the Directory and Documents list.
    5. Click Change Directory.
    6. After you have selected the parent directory, click Create Directory from the list of functions to display the Create Directory page.
    7. Complete the applicable properties for your new directory, and click Create. WSD will create the new directory and display a confirmation screen.
    8. Click OK to return to the Maintain Web Site screen.

    ACCESS/UPDATE A DIRECTORY'S PROPERTIES

    Using the Explorer Masthead

    1. Log on to WSD (the Application Desktop screen displays).
    2. Locate and click System Administration to display the list of function.
    3. Locate and click Maintain Web Site to display the Maintain Web Site screen.
    4. Select the directory you want to view/update
      • You may type the full path name of your directory in the Address data entry field, and click , or
      • You may highlight the directory name in the Folder Navigation (left) column to display the directory name in the Address data entry field.
    5. After you have selected the directory,
      • click the Directory Properties icon on the Function bar, or
      • select Directory Properties from the File drop-down list on the Menu bar.
    6. On the Directory Properties screen, make your changes and click Update to save the changes and return to Maintain Web Site.

    Using the Browser Masthead

    1. Log on to WSD (the Application Desktop screen displays).
    2. Locate and click SYSTEM ADMIN to display the System Administration screen.
    3. Locate and click the Maintain Web Site button to display the Maintain Web Site screen.
    4. Highlight the directory name you want to view/update in the Directory/Document list and click Properties from the list of functions.
    5. On the Directory Properties screen, make your changes and click Update to save the changes and return to Maintain Web Site.

    Directory Permissions & Notifications

    You may access and update the directory's permissions and notifications by selecting the following functions from the Directory Properties screen:

    • User Permissions - Allows you to define a list of users who are either specifically allowed or disallowed to submit content management requests for content in the directory.
    • Editor Permissions - Allows you to establish policies regarding use of WYSIWYG tools when editing requests regarding content in the directory.
    • Submit Notifications - Allows you to define a list of WSD users who will be notified immediately after a new request associated with content in the directory has been submitted to WSD.
    • Publish Notifications - .Allows you to define a list of WSD users who will be notified immediately after a new request associated with content in the directory has been published to the web site. Note: These notifications are in addition to the standard Publishing notifications sent to authors associated with the request.
    • Templates - Allows you to restrict availability of templates (Header, Footer, Layout and Index) that may be assigned to content that resides in the directory displayed at "Directory Path." Only "Available" templates will be displayed to content contributors when they submit a new request to add content that will reside in the directory.

    REBUILD A DIRECTORY'S INDEX

    You may want to rebuild a directory's index if you change the directory's index template, or if you have made changes to an individual file's properties that affect the appearance of the directory's index. For more information, see the Directory Index Templates tutorial or the Maintain Directory Index Templates help screen

    Before you can create or rebuild a directory,
    • Maintain Directory Index files must be set to "Yes" on the System Policies screen (accessed from System Administration).
    • A Directory Index Filename must be provided on the System Config screen.
    • A Directory Index Template must be selected on the Create Directory or Directory Properties screen. Note: You may select a default template on the System Config screen.

    To rebuild a directory's index using the Explorer Masthead,

    1. Log on to WSD (the Application Desktop screen displays).
    2. Locate and click System Administration to display the list of function.
    3. Locate and click Maintain Web Site to display the Maintain Web Site screen.
    4. Select the directory for which you want to rebuild the index.
      • You may type the full path name of your directory in the Address data entry field, and click , or
      • You may highlight the directory name in the Folder Navigation (left) column to display the directory name in the Address data entry field.
    5. After you have selected the directory,
      • click the Rebuild Index icon on the Function bar, or
      • select Rebuild Index from the File drop-down list on the Menu bar.
    6. WSD will immediately generate a new index for the highlighted directory, and display a Directory Index Created confirmation screen. Click Rebuild Index.

    To rebuild a directory's index using the Browser Masthead,

    1. Log on to WSD (the Application Desktop screen displays).
    2. Locate and click SYSTEM ADMIN to display the System Administration screen.
    3. Locate and click Maintain Web Site to display the Maintain Web Site screen.
    4. Highlight the directory name you want to rebuild.
    5. Click Rebuild Index. WSD will immediately generate a new index for the highlighted directory, and display a Directory Index Created confirmation screen.

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    CyberTeams and WebSite Director are registered trademarks of CyberTeams, Inc. All other marks are the property of their respective owners.