| User Name |
The
name of the user selected on the User Administration screen.
|
| Working Dir |
When present, must contain a
valid directory name within the web server's Document Root. The user will
be limited to submitting requests for content located in the specified
directory and those directories defined under the specified directory.
Note: The user will not
be able to see, browse, or access any other directories within the
Document Root. |
| Approval Class |
(WSD Pro only ) Allows you to assign a Default
Approval Class to this user. When an Approval Class is
assigned to a user, that class will be used for all requests
submitted into the workflow by that user (both template and
document requests) , and will override any directory or system
default Approval Classes. |
| User Permissions |
The following
User Permissions may be assigned to the user:
- Upload and Download
Allowed - The user may download and/or upload content from/to
the web server when submitting new requests or editing existing requests.
When not checked these functions will not be made available to the user
in the User Interface.
- Text Editing Allowed
- The user will be able to use the HTML online editor.
- WYSIWYG Editing Allowed
- The user will be able download and install one of the WYSIWYG online
editors -- eWebEdit Pro or EditLive! -- on the User Preferences screen.
- Display No Access Stages
- (WSD Pro Only) The user will be able to see all workflow
stages but not be able to access stages for which he/she has no access
permission (as set under Workflow Permissions below). Overrides the
"Display No Access Stages" if this policy is set to "No" on the
System Policies screen.
- Display View-only Groups
- (WSD Pro Only) The user
will be able to view all requests (including his/her own requests) in
"Group" workflow stages to which the user has been given "Access"
permission (see "Workflow Stage Permissions" section below). If the user
does not have Access permission for a specific Group Stage, the
user will still be able to View requests for those groups where
he/she is a member of that group, however WSD will only show how many
other requests are currently in the stage for each group where the user
is NOT a member.
Note: Setting this permission allows the user
to Preview, View Properties, Compare with Published, and View Comments
for requests controlled by other groups within a Group stage.
- EditLive! Filter Access - The user will be able to change
the Filter selections on the User Preferences screen.
- Display View-only Authors
- (WSD Pro Only ) The
user will be able to view all requests (including his/her own requests)
in "Author" workflow stages to which the user has been given
"Access" permission (see "Workflow Stage Permissions" section below). If the
user does not have Access permission for a specific Author Stage, the user will still be
able to View his/her own requests, however WSD will show how
many requests are currently in the stage for other Authors.
Note: Setting this permission allows the user to
Preview, View Properties, Compare with Published, and View Comments for
requests controlled by other authors within an Author stage.
- Update Notifications
Allowed - The user will be allowed to manage (check/un-check)
notifications on his/her Edit User
Info
screen (accessed from User Preferences
).
|
|
Administrative
Permissions
|
The following
are system permissions that may be assigned to the user:
-
User Administration
- The user may add new users, delete existing users, change all users'
passwords and preferences, edit users' information, including Permissions
and Group Memberships, and change the Default User Preferences.
-
System Administration
- The user may change the system configuration values, add or delete
groups, add or delete stage definitions, maintain directories
and request information on the public web site. Note: Because
the improper use of this permission can severely damage your WSD installation,
only a few trusted and knowledgeable users should be given this permission.
-
Template
Administration - The user may change Templates immediately
via the Maintain Templates screens. See "Apply Templates" below.
-
Workflow
Administration - (WSD Pro Only ) The user may use
the WSD Maintain Stages, Maintain Groups, and Approval Classes
functions to maintain workflow configurations.
-
System Reports -
The user may access the System Reports screen and display/print any
of the WSD reports.
-
Modify Approvals Needed
- (WSD Pro Only ) The user may override the Approvals Needed
option for a request. The override options are selected on the Approvals
Needed screen (accessed from the request's Properties screen). Since
this capability allows users to bypass approval stages that would
normally be required for a request, only someone with the appropriate
authority should be given this permission.
-
Update Documents in Author
Stages - (WSD Pro Only) The user may edit, approve and
disapprove content in Author stages, even when not the content's
author. Normally only the content's author can process a request in
an Author stage; all other users can only view content in those stages.
This permission can be useful if a request is left in an Author stage
and the author is no longer able to process the request.
-
Unlock All Requests
- (WSD Pro Only ) The user may unlock individual "Locked" requests, even when
the user does not have "System Administration" permission.
-
Modify Submitter
- The user may change the name of the Submitter after a request has
been submitted.
-
Edit
Previous Comments - Users may revise/update their previously-entered
comments when editing a request.
-
Add
Comments to any request - (WSD Pro Only) The
user may add new comments to the comment thread on any request, even
in "View Only" stages where the user does not have request editing
or approval permissions.
-
Apply
Templates - Allows the user to use the Apply Template function
on the Maintain Templates screen to apply modified templates to all
published content that uses the template.
- Skip required
directory template - When selected, this user is not required to
use a Page Layout Template when adding content to any directory
that has the "Page Layout Template required" directory property set.
See Directory Properties .
|
|
Workflow Stage
Permissions
|
(WSD Pro Only) A list of
current Workflow Stages displays. Select user's permissions for each
workflow stage:
- Access: When this is the
only permission
selected for a workflow stage (Approval and Editing are not checked),
the user may VIEW requests ("View-only").
-
If the stage is an Author stage, and the user is a
Submitter, Author, or Maintainer, the user may "Disapprove" requests if the Author can reject request in View-only stages
System Policy has been turned on for your
site.
-
If the Update Notifications Allowed permission
has been set, the user will be
allowed to request "Immediate
Notification" e-mails ( Edit User
Info
screen) when requests are Approved or Disapproved into the
applicable workflow stage.
- Approval: Select to
allow the user to APPROVE/DISAPPROVE requests in the stage.
- Editing: Select to allow
the user to EDIT requests in the stage.
|
| Group Memberships |
A list of Groups displays. Check any
Group(s) to which the user is to be assigned. Group membership allows
the user to edit, approve and/or disapprove requests as a representative
of the group. Note: The user must have appropriate "Workflow
Permissions" (see above) in order to perform these functions for the
group. |
| Submit Permissions |
A list of WSD Request Types (Add, Modify,
Copy, Move, Rename, Delete) displays. Assign the user the ability to
submit requests for Request Categories (Documents and
Templates) by selecting/deselecting
checkboxes under each Request Category. |
| Property Update Permissions |
A list of the information that
displays on a request's Properties screen displays. Select/deselect the
applicable properties that the user may change on a request's
Properties screens. |
