DEFAULT USER
PERMISSIONS
This screen allows you to set the default user
permissions that will be assigned to NEW
WSD users (added via the Add New User function under User Administration). These
permissions may be changed for individual users on their User
Permissions screen.
INFORMATION ON THIS
SCREEN: |
Working Dir |
When present, must contain a
valid directory name within the web server's Document Root. The user will
be limited to submitting requests for content located in the specified
directory and those directories defined under the specified directory.
Note: The user will not
be able to see, browse, or access any other directories within the
Document Root. |
Approval Class |
(WSD Pro only) Allows you to assign a Default
Approval Class to this user. When an Approval Class is
assigned to a user, that class will be used for all requests
submitted into the workflow by that user (both template and
document requests) , and will override any directory or system
default Approval Classes. |
User Permissions |
The following
Default User Permissions may be assigned:
- Upload and Download
Allowed - The user may download and/or upload content from/to
the web server when submitting new requests or editing existing
requests. When not checked these functions will not be made available to
the user in the User Interface.
- Text Editing Allowed
- The user will be able to use the HTML online
editor.
- WYSIWYG Editing Allowed
- The user will be able download and install one of the WYSIWYG
online editors -- eWebEdit Pro or EditLive! -- on the User Preferences
screen.
- Display No Access Stages
- (WSD Pro Only) The user will be able to see all
workflow stages but not be able to access stages for which he/she has no
access permission (as set under Workflow Permissions below). Overrides
the "Display No Access Stages" if this policy is set to "No" on the
System Policies screen.
- Display View-only Groups -
(WSD Pro Only) The user will be able to view all
requests (including his/her own requests) in "Group" workflow stages to
which the user has been given "Access" permission (see "Workflow Stage
Permissions" section below). If the user does not have Access permission
for a specific Group Stage, the user will still be able to
View requests for those groups where he/she is a member of that
group, however WSD will only show how many other requests are currently
in the stage for each group where the user is NOT a member.
Note: Setting this
permission allows the user to Preview, View Properties, Compare with
Published, and View Comments for requests controlled by
other groups within a Group stage.
- EditLive! Filter Access - The user will be able
to change the Filter selections on the User
Preferences
screen.
- Display View-only Authors
- (WSD Pro Only ) The user will be able to view all
requests (including his/her own requests) in "Author" workflow stages to
which the user has been given "Access" permission (see "Workflow Stage
Permissions" section below). If the user does not have Access permission
for a specific Author Stage, the user will still be able to View his/her
own requests, however WSD will show how many requests are
currently in the stage for other Authors.
Note: Setting this
permission allows the user to Preview, View Properties, Compare with
Published, and View Comments for requests controlled by other authors
within an Author stage.
- Update Notifications
Allowed - The user will be allowed to manage (check/un-check)
notifications on his/her Edit
User Info screen (accessed from User
Preferences ).
|
Administrative
Permissions
|
The following
are system permissions that may be assigned to the user:
-
User Administration
- The Users may add new users, delete existing users, change users'
passwords and preferences, edit users' information, including Permissions
and Group Memberships, and change the Default User Preferences.
-
System Administration
- Users may change the system configuration values, add or delete
groups, add or delete stage definitions, maintain directories
and request information on the public web site. Note: Because
the improper use of this permission can severely damage your WSD installation,
only a few trusted and knowledgeable users should be given this permission.
-
Template
Administration - Users may change Templates immediately
via the Maintain Templates screens. See "Apply Templates" below.
-
Workflow
Administration - (WSD Pro only ) Users may use the WSD Maintain
Stages,
Maintain Groups, and Approval Classes functions to maintain workflow
configurations.
-
System Reports - Users
may access the System Reports screen and display/print any of the
WSD reports.
-
Modify Approvals Needed
- (WSD Pro only
) Users may override the Approvals Needed option for a request. The
override options are selected on the Approvals Needed screen (accessed
from the request's Properties screen). Since this capability allows
users to bypass approval stages that would normally be required for
a request, only someone with the appropriate authority should be given
this permission.
-
Update Documents in Author
Stages - (WSD Pro only) Users may edit, approve and disapprove
content in Author stages, even when not the content's author.
Normally only the content's author can process a request in an Author
stage; all other users can only view content in those stages. This
permission can be useful if a request is left in an Author stage and
the author is no longer able to process the request.
-
Unlock All Requests -
(WSD Pro only
) Users may unlock individual "Locked" requests, even when
the user does not have "System Administration" permission.
-
Modify Submitter
- Users may change the name of the Submitter after a request has been
submitted.
-
Edit
Previous Comments - Users may revise/update their previously-entered
comments when editing a request.
-
Add
Comments to any request - (WSD Pro only) Users
may add new comments to the comment thread on any request, even in
"View Only" stages where the user does not have request editing or
approval permissions.
-
Apply
Templates - Allows users to use the Apply Template function
on the Maintain Templates screen to apply a modified template
to all published content that uses the template.
- Skip required
directory template - When selected, user is not required to
use a Page Layout Template when adding content to any directory
with the "Page Layout Template required" property set . See
Directory Properties .
|
Workflow Stage
Permissions
|
(WSD Pro only) A list of
current Workflow Stages displays. Select user's permissions for each
workflow stage:
- Access: When this is the only
permission selected for a
workflow stage (Approval and Editing are not checked), the user may VIEW
requests ("View-only").
- If the stage
is an Author stage, and the user is a Submitter, Author, or
Maintainer, the user may "Disapprove" requests if the
Author can reject request in View-only stages
System Policy has been
turned on for your site.
- If the
Update Notifications Allowed permission has been
set, the user will be allowed to request "Immediate Notification" e-mails (Edit
User Info screen) when requests are Approved or Disapproved into
the applicable workflow stage.
- Approval: Select to allow
the user to APPROVE/DISAPPROVE requests in the stage.
- Editing: Select to allow
the user to EDIT requests in the stage
|
Group Memberships |
A list of Groups displays. Check any
Group(s) to which users are to be assigned. Group membership allows
the user to edit, approve and/or disapprove requests as a representative
of the group. Note: Users must have appropriate "Workflow
Permissions" (see above) in order to perform these functions for the
group. |
Submit Permissions |
A list of WSD Request Types (Add, Modify,
Copy, Move, Rename, Delete) displays. Assign users the ability to
submit requests for Request Categories (Documents and
Templates) by selecting/deselecting
checkboxes under each Request Category. |
Property Update Permissions |
A list of the information that displays
on a request's Properties screen displays. Select/deselect the applicable
properties that users may change on a request's Properties screens. |
UPDATE |
Select this function to
save the default user permissions and return to the User
Administration screen. |
CANCEL |
Select this
function to cancel the information entered on this screen, and return
to the User Administration screen. |
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